4. Create your first edition

Create your first edition and begin configuring your registration experience.

Creating an edition is the first operational step in building your event within njuko.

An edition contains everything related to a specific occurrence of your event, including competitions, forms, participant registrations, emails, workflows, and settings.

This guide walks you through the key steps to create your first edition and prepare it for launch.

1. Access the Registrations application

From the top navigation menu, click:

Registrations

This is where all of your events and editions are created and managed.

2. Create an event or add an edition

There are two ways to begin:

2.1 Create a new event

Click:

Add an event

This creates a brand new event container in which you can create your first edition.

Examples:

Copenhagen Half Marathon
Mountain Trail Series
Charity Fun Run

Understand the difference between an event and an edition.

2.2 Add an edition to an existing event

If your event already exists, click the:

+ button

inside the existing event.

This allows you to create a new edition within that event.

Example:

Event: Copenhagen Half Marathon

Editions:

Copenhagen Half Marathon 2025
Copenhagen Half Marathon 2026

💡 Tip
Events act as containers, while editions usually represent specific yearly or date-based occurrences.

3. Complete the edition setup information

In steps 1 and 2, you will then be asked to complete the basic setup information for your event and edition.

This includes core information such as:

Event name
Edition language
Edition name
Country
Date
Timezone
Currency
Sport

These settings create the framework for your edition.

4. Choose a template or start from scratch

Depending on your structure setup, you may have templates available.

In step 3, you can either:

4.1 Use a template

Templates can help speed up setup by pre-configuring certain elements of your edition.

This may include:

Competitions
Forms
Workflows
Branding
Common settings

4.2 Start from scratch

If no template is available — or you prefer full control — you can create your edition from scratch.

This is often useful for:

New event concepts
Custom registration flows
Unique participant experiences

5. Create your first competition

Every edition must contain at least one competition and one price.

Competitions allow you to structure the different experiences within your event.

Examples may include:

5K
10K
Marathon
Relay
Kids race
Team challenge

An edition can contain multiple competitions, each with its own configuration, pricing, and registration rules.

When creating your first competition in step 4, you will be asked to complete several core settings.

5.1 Competition information

For each competition, configure:

Competition name
The participant-facing name of the competition.

Start date
The date and time of the competition.

Modification deadline
The deadline after which participants can no longer modify their registration (if modification workflows are enabled).

Registration opening date
When registrations become available.

Registration closing date
When registrations stop being accepted.

Competition type
Choose:

Individual
Team

Price
Add at least one registration price for the competition.

You can configure additional pricing options later if needed.

💡 Tip
Many organisers begin with a basic competition setup and refine restrictions, pricing, and workflows afterwards.

6. Explore the Store and install modules

If you create your edition from scratch, we recommend visiting the Store before beginning detailed configuration.

Go to:

Applications menu → Store

The Store is where you can explore and install additional functionalities called modules.

Modules allow you to extend your edition with features tailored to your event needs.

Examples include:

Teams and groups
Waiting lists
Fundraising tools
Custom branding
Transfers
Advanced workflows
On-site tools
Partner integrations

Some modules are free, while others have an additional cost.

💡 Tip
You only pay for the features you need.

Clicking on a module will display:

Feature description
Configuration guide
Pricing (if applicable)
Installation button

👉 Related article:
**Understanding the Store**

7. Begin configuring your edition

Once your edition and modules are ready, you can begin setup.

Typical configuration areas include:

Competitions
Groups (if used)
Registration forms and fields
Participant workflows
Emails and communications
Participant dashboards
Waivers and legal information

This Help Centre contains dedicated setup guides for each of these areas.

7.1 Configure competitions

Competitions are the foundation of your edition.

Examples:

5K
Marathon
Kids race
Relay

You can configure:

Capacity
Pricing
Restrictions
Competition type
and more

7.2 Build your registration forms

Forms allow you to collect participant information.

You can:

Add fields
Create conditional questions
Collect documents
Configure merchandise or optional purchases

7.3 Configure workflows

Workflows define the participant journey.

This includes:

Registration steps
Modification journeys

7.4 Configure emails and dashboards

You can also:

Create confirmation emails
Configure reminders
Build participant dashboards
Add self-service tools

These areas help improve participant communication and autonomy.

8. Test your edition thoroughly

Before opening registrations, thoroughly test your setup.

We strongly recommend creating multiple test registrations.

While your edition remains in draft mode, test entries are free.

Use this opportunity to test:

Registration flow
Competition logic
Pricing
Emails
Forms
Participant experience
Payment behaviour

⚠️ Important
Testing is an essential part of preparing your edition and remains the organiser’s responsibility.

9. Set your edition live

Once testing is complete, you can make the edition live.

Go to:

Setup → Edition status

and update the edition status.

When an edition is set live:

Registrations open
Participants can begin registering
Test mode ends

⚠️ Important
When an edition is made live, all test data is permanently removed from the system.

This includes:

Test registrations
Applications
Teams
Groups

Make sure testing is complete before proceeding.

9.1 Payment gateway verification

If you are using:

A newly configured payment gateway
A new currency
A recently integrated payment method

we strongly recommend performing a real payment test once the edition is live.

You could use:

Discount codes
Low-value entries

to perform a small verification payment.

This helps confirm:

Funds are collected correctly
Payment routing works as expected
Your account receives transactions successfully

⚠️ Important
Live payment testing is particularly recommended when launching a new payment setup.

👉 Getting started with njuko

👉 Understanding the Store

👉 Go live checklist

Creating your first edition is the foundation of your event setup and the starting point for building your participant experience.

If you need help configuring your edition or choosing the right setup approach, our team will be happy to help.